Import, export & procurement

Supplier management: offer comparison, specifications and delivery dates

We help you manage suppliers in a structured way: standardising how offers are requested and compared, making specifications clear for everyone, and tracking delivery dates so delays and deviations are spotted early.

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What we offer

Many purchasing problems start with an incomplete offer or a specification open to interpretation. We prepare standard request templates and comparison tables covering price, quality, lead times, payment terms and warranty, so decisions can be documented and reviewed.

After contracting we track supplier commitments: readiness, shipping and delivery dates, documents, and whether what was received matches the order. We document deviations, contact the supplier to resolve them and provide regular reports. Where useful, this can be supported by a simple digital order-tracking tool.

We do not make purchasing decisions on your behalf or handle legal claims; contract and dispute matters are referred to your legal advisers.

Who it is for

Companies with several suppliersWant one consistent view of offers, orders and dates.
Institutions and hospitalsNeed to document purchasing decisions and monitor compliance with specifications.
Fit-out and construction projectsDepend on multiple deliveries arriving on time.

Problems we address

Offers in different formats that are hard to compare fairly.
Vague specifications causing disputes at acceptance.
Delays discovered too late, after they affect the project.
No single register of suppliers, their performance and contacts.
Order information scattered across emails and separate spreadsheets.

Tasks and deliverables

Standard request-for-quotation template: A template defining what every offer must contain to be comparable.
Offer evaluation matrix: Agreed criteria and weights for price, quality, lead time and terms, with a documented result per offer.
Approved specification file: Clear specifications and acceptance criteria attached to the order and used at acceptance.
Delivery tracking schedule: A schedule showing agreed and actual dates, deviations and actions taken.
Supplier register: A register of suppliers, contacts, products and performance notes.
Periodic performance report: A short report on adherence to dates and quality and on open issues.

Who does what

What IAG does

Preparing request templates and evaluation matrices.
Defining specifications and acceptance criteria with your team.
Tracking suppliers, delivery dates and documents.
Documenting deviations and following up to resolve them.
Maintaining the supplier register and periodic reports.

What specialists, partners and authorities do

The client: approving criteria, making purchasing decisions and contracting.
Legal advisers: drafting contracts and handling disputes and claims.
Inspection bodies: quality or conformity inspection where needed.

Practical example

Illustrative scenario

Standardising offer comparison for a fit-out project

A company is equipping new premises and dealing with several suppliers for furniture, technology and equipment.

Collect existing offers and identify gaps.
Prepare a standard request template and re-request incomplete offers.
Apply an agreed evaluation matrix.
Track delivery dates weekly.
Final report on performance and open issues.

Illustrative scenario to explain the way of working, not a client reference.

How we work together

Review current state
We review existing suppliers, orders and offers.
Standardise tools
We prepare templates, criteria and tracking schedules.
Compare and recommend
We evaluate offers and give a documented recommendation; the decision is yours.
Follow-up
We track execution, dates and documents on a regular basis.
Review
We summarise performance and suggest improvements for the next cycle.

Intended results

Purchasing decisions that can be documented and reviewed.
Early detection of delays and deviations.
A single reference for suppliers and orders.

What we need from you

List of current suppliers and open orders.
Relevant offers and contracts.
Internal purchasing criteria and priorities.
A responsible person for approvals and decisions.

Basis for cost and timeline

Cost depends on the number of suppliers and orders, the follow-up period and whether a digital tool is required. Setting up tools and comparison can be a fixed scope; ongoing follow-up can run as a monthly retainer.

Frequently asked questions

Do you negotiate with suppliers on our behalf?

We can communicate and coordinate within authority you define in writing; decisions and signatures remain with you.

Do we need a special system?

Not necessarily; we can start with structured spreadsheets and digitise the process later if you wish.

What happens in a dispute with a supplier?

We document facts and correspondence; your legal advisers handle the legal side.

Can we start with one project?

Yes, we can start with one project or purchasing category and expand from there.

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